The Office Manager at Rozee plays a crucial role in ensuring the seamless functioning of the office by managing a variety of administrative tasks, coordinating with various departments, and overseeing daily operations. This position requires an organized and proactive individual who can efficiently handle multiple responsibilities while maintaining a productive work environment. The ideal candidate should possess strong leadership qualities, excellent organizational skills, and a firm understanding of office management tools to enhance the efficiency and functionality of the workplace. Although this position does not require managing a team, it involves supervising office staff and supporting team members as needed, making it essential for the Office Manager to foster a collaborative atmosphere.
Responsibilities:
- Oversee and ensure smooth day-to-day office operations, facilitating a productive and organized work environment for all employees.
- Maintain adequate office supplies and monitor equipment functionality, coordinating with service providers for repairs and maintenance as needed.
- Ensure adherence to company policies and office procedures, providing training and support to staff on compliance issues.
- Actively engage with walk-in clients, addressing inquiries, providing assistance, and maintaining positive relationships.
- Supervise and support office staff, offering direction and guidance in their tasks to enhance team productivity.
- Assist with the onboarding of new employees, including training and maintaining accurate personnel records.
- Manage office scheduling, leave records, and attendance tracking to ensure operational efficiency.
- Serve as the primary communication link between employees and management, addressing concerns and facilitating a positive workplace atmosphere.
- Handle office budgets, track expenses, and process invoices to maintain financial health within the organization.
- Manage petty cash and collaborate with the finance department to monitor budget expenditures effectively.
- Establish and maintain relationships with external vendors and service providers, acting as the main point of contact for inquiries and contract negotiations.
- Coordinate meetings, events, and travel arrangements, ensuring adequate resource allocation and planning.
- Maintain proper documentation and office records, ensuring all processes are tracked and easily accessible.
- Oversee the functionality of office technology and communication systems, coordinating with IT for troubleshooting and necessary updates.
- Continuously identify areas for improvement within office operations and propose innovative solutions to enhance productivity.
Skills:
Organizational Skills, Microsoft Office Suite, Leadership, Office management Tools,
