We are seeking a proactive, highly organized, and detail-oriented Executive Assistant. This role is critical to ensuring smooth daily operations, maintaining organization, and helping achieve ambitious business goals for 2025. The ideal candidate will initially focus on administrative tasks and gradually take on strategic responsibilities as trust and familiarity grow.
Responsibilities:
Administrative Support:
- Day planning, including calendar management and prioritization of tasks.
- Timely management of emails, ensuring important communications are addressed promptly.
- Documenting meeting minutes and ensuring all follow-up actions are tracked and completed.
- Organizing and centralizing communication for PureLogics’ growth initiatives.
- Tracking the progress of action items from meetings across various departments.
- Cleaning and organizing data in various drives and software to ensure accessibility and alignment with goals.
Strategic Support:
- Monitoring and aligning daily activities with main business and personal growth goals.
- Tracking meetings, action steps, goals, and next steps with all departments.
- Performing data analysis, preparing reports, and creating presentations under given guidelines.
- Keeping track of KPIs and ensuring key milestones are met.
- Assisting in preparing for and following up on conferences, events, and networking opportunities.
- Running end-of-day reviews to summarize achievements and completed tasks.
Event & Communication Coordination:
- Ensuring all checklists for pre-event, during-event, and post-event tasks are executed (no physical presence required).
- Moderating and eventually handling client, partner, and internal team communications.
- Supporting the organization of networking events and business exhibitions.
Required Skills:
- Prior experience in executive-level support is preferred but not required; adaptability and quick learning ability are crucial.
- Strong proficiency in tools such as:
- Project management tools (e.g., Asana, Trello) – a plus.
- Zoom, Slack, or Teams.
- Google Workspace (Drive, Docs, Sheets, and PowerPoint).
- AI tools like ChatGPT and recording tools.
- Basic knowledge of LinkedIn and HubSpot.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple tasks and prioritize effectively.
- Self-motivated, resourceful, and capable of working remotely with minimal supervision.
Experience:
What are we offering?
- Health Insurance
- Provident Fund
- Annual Paid Leaves
- Compensation Plans
- Paid Certifications & Training
- Car Finance Program
- Bike Finance Program
- Child Education Program
- Two Annual Trips
- Stars Of the Month Rewards
- Quarterly Meetups
- Referral Bonuses
- Birthday & Eid Gifts
Skills:
Multitasking Skills, Basic Knowledge Of Linkdin and HubSpot, MS Excel, Communication Skills,
